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SAMPLE EMAIL TO PROFESSOR FOR RESEARCH(UNDERGRADUATE)

If you are an undergraduate student applying to schools for postgraduate studies and you are required to get a supervisor, here is sample email format that will help you start your supervisor search.


Steps in drafting this mail

1. Plans: Off course you wouldn't send an application mail to someone without including your plans, the reason or purpose of writing so you have to let them know why you contact them. Your plan will stand as an introduction in this case then try as much as possible to commend the Professors on their research.

2. Your background information is very important here, let them know what you're doing at the present moment.

3. Experiences: Internship experience is also very important let them know you participated in programs such as internship program or any other program.

4. Attachments: Apart from just writing and sending the write up attaching documents like CV, transcript. certificate e.t.c is necessary for physical proof that truly what you're writing about is true and let them know you've attached some supporting documents to back your application.

5. Additional information: Peradventure you have a sponsor for your masters program indicate it in your mail that you will be supporting yourself financially during the whole period of the Master program because it will help you to get supervisor quick I'm not saying this works all the time so far you can provide full details about your sponsor in your main application then it is just fine.

6. Conclusion: You should conclude and appreciate the professor for the time taken to read through your mail and the reason is that it is not all professors you send a mail to have the time to go through it.

Now when you are looking for a paying professor the sample mail will be   

1. Professor contact through internet research

Dear Professor XXXX

    APPLICATION FOR MASTERS PROGRAM IN XXXX ENGINEERING(department)


      It is with great pleasure that I submit my application for a master's degree in Electrical/Computer Engineering(department name) in the Faculty of Engineering(faculty name) in XXXX University. I am particularly interested in "Energy and environmental systems"(field of interest) having seen the extensive and comprehensive research conducted by you and other Professors.
      Presently, I am an undergraduate student of XXXX University majoring in Electrical/Electronic Engineering (undergraduate major field) and will be graduating next year January(graduating year). My current GPA/CGPA is 3.22/3.36 over 4.00 and I have experience in the university internship programs in electrical engineering.
      I see XXXX University as a magnificent next step for me in achieving my ambitions and I would like to inquire whether you are presently accepting graduate students. I thank you for the chance to submit this application for your thought. Find my attached transcript and please inform me if there is anything else I have to provide. Looking forward to interacting with you in the coming future.

Yours faithfully,
XXXX(Your full name).

2. Referred/suggested professor contact

Dear Professor XXXX

    APPLICATION FOR MASTERS PROGRAM IN XXXX ENGINEERING(department)

      It is with great pleasure that I submit my application for a master's degree in Electrical/Computer Engineering(department name) in the Faculty of Engineering(faculty name) in XXXX University. I am particularly interested in "Energy and environmental systems"(field of interest) having seen the extensive and comprehensive research conducted by you and other Professors. I was chanced to speak with Dr/Mr/Prof XXXX(Referring person) who directed me to you (suggesting that I should describe him as the man that was part of your team during catalysis engineering group research in Chemical Engineering between 2010 and 2013 and so on) (Referring person's description of his/herself).       
      Presently, I am an undergraduate student of XXXX University majoring in Electrical/Electronic Engineering (undergraduate major field) and will be graduating next year January(graduating year). My current GPA/CGPA is 3.22/3.36 over 4.00 and I have experience in the university internship programs in electrical engineering.
      I see XXXX University as a magnificent next step for me in achieving my ambitions and I would like to inquire whether you are presently accepting graduate students. I thank you for the chance to submit this application for your thought. Find my attached transcript and please inform me if there is anything else I have to provide. Looking forward to interacting with you in the coming future.

Yours faithfully,
XXXX(Your full name).

Sample mail that involves funding yourself fully
       
      In this sample, the draft is the same as the above samples the difference is the addition you have to make in the second paragraph about your sponsor and financial support.

I see XXXX University as a magnificent next step for me in achieving my ambitions and I would like to inquire whether you are presently accepting graduate students, I'm also assuring you that I will be supporting myself financially during the whole period of my Master's program. I thank you for the chance to submit this application for your thought. Find my attached transcript and please inform me if there is anything else I have to provide. Looking forward to interacting with you in the coming future.

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