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SAMPLE EMAIL TO PROFESSOR FOR RESEARCH(GRADUATE)

If you are a graduate applying to schools for postgraduate studies and you are required to get a supervisor, here is a sample email format that will help you start your supervisor search. 

Steps in drafting this mail

1. Introduction: Your background information is very important here, introduce yourself let the person know brief information about you.

2. Experiences: Internship experience is also very important let them know you participated in programs such as internship program or any other program.

3. Plans: Off course you wouldn't send an application mail to someone without including your plans, the reason or purpose of writing so you have to let them know why you contact them.

4. Attachments: Apart from just writing and sending the write up attaching documents like CV, transcript. certificate e.t.c is necessary for physical proof that truly what you're writing about is true and let them know you've attached some supporting documents to back your application.

5. Additional information: Peradventure you have a sponsor for your masters program indicate it in your mail that you will be supporting yourself financially during the whole period of the Master program because it will help you to get supervisor quick I'm not saying this works all the time so far you can provide full details about your sponsor in your main application then it is just fine.

6. Conclusion: You should conclude and appreciate the professor for the time taken to read through your mail and the reason is that it is not all professors you send a mail to have the time to go through it.

Now if you are looking for a paying professor the sample mail will be   

1. Professor contact through internet research

Dear Prof XXXX


                                     APPLICATION FOR MASTERS PROGRAM

     I am a graduate of XXXX University, Cyprus(University location) with a major in Electrical/electronic engineering(field). I graduated with a CGPA of 3.00 over 4.00 and I have experience in the university internship program.
     I am planning to attend graduate school in XXXX University with a focus in power systems(field). I checked your school's site and realized that the admission process for September XXXX(year) is on and it is part of the school's requirement to get a supervisor. I would like to ask whether you are presently accepting graduate students. So I don't know if you woul
d be willing to discuss a bit more on the phone or by email about my graduate school ambition.
     Attached is a copy of my revised resume and a complete transcript.
     I'm aware of your
 busy schedule so I would really be grateful for any time you can give me. Thanks very much.

Sincerely,
XXXX(Your full name).


2. Referred/suggested professor contact


Dear Prof XXXX

APPLICATION FOR MASTERS PROGRAM

       I am a graduate of XXXX University, Cyprus(University location) with a major in Electrical/electronic engineering(field). I graduated with a CGPA of 3.00 over 4.00 and I have experience in the university internship program.            

       I am planning to attend graduate school in XXXX University with a focus in microelectronics or sustainable energy(field). I was chanced to speak with Dr/Mr/Prof XXXX(Referring person) who directed me to you (suggesting that I should describe him as the man that was part of your team during catalysis engineering group research in Chemical Engineering between 2010 and 2013 and so on) (Referring person's description of his/herself).       
        I hope you didn't object my getting in touch because I would like to ask whether you are presently accepting graduate students. So I don't know if you would be willing to discuss a bit more on the phone or by email about my graduate school ambition.
       Attached is a copy of my revised resume and a complete transcript. I'm aware of your busy schedule so I would really be grateful for any time you can give me. Thanks very much.


Sincerely,
XXXX(Your full name).

Sample mail that involves funding yourself fully
        In this sample, the write up is the same as the above samples the difference is the addition you have to make in the second paragraph about your sponsor and financial support.

1. Professor contact through internet research

I am planning to attend graduate school in XXXX University with a focus in power systems(field). I checked your school's site and realized that the admission process for September XXXX(year) is on and it is part of the school's requirement to get a supervisor. I would like to ask whether you are presently accepting graduate students. So I don't know if you would be willing to discuss a bit more on the phone or by email about my graduate school ambition assuring you that I will be supporting myself financially during the whole period of my Master's program.

2. Referred/suggested professor contact

 I am planning to attend graduate school in XXXX University with a focus in microelectronics or sustainable energy(field) and I'm assuring you that I will be supporting myself financially during the whole period of my Master's program. I was chanced to speak with Dr/Mr/Prof XXXX(Referring person) who directed me to you (suggesting that I should describe him as the man that was part of your team during catalysis engineering group research in Chemical Engineering between 2010 and 2013 and so on) (Referring person's description of his/herself).

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